Administrative Assistant

Job Description

Company Overview:

WP Millworks is a Canadian-based e-commerce company specializing in manufacturing and distributing premium wood paneling, siding, and decor products. We serve both consumers and a network of designers, architects, builders, and home professionals. Our reputation is built on craftsmanship, reliability, and an unwavering commitment to quality.

Position Overview:

We’re looking for an experienced Administrative Assistant who enjoys keeping operations running smoothly. This is a steady, well-structured role suited for someone who takes pride in accurate, organized work and can manage routine tasks with consistency. You’ll handle a mix of administrative duties, ordering, and communications — all with the support of a clear process and a friendly team.

Key Responsibilities

• Invoice & Documentation Management – Process and track invoices; maintain orderly records.
• Ordering & Supplies – Place and follow up on orders for products, packaging, and materials; communicate with suppliers by phone and email.
• Inventory Tracking – Monitor stock levels, update records, and coordinate reorders.
• Data & Reports – Maintain spreadsheets and provide routine updates to management.
• Vendor Communication – Correspond with suppliers, couriers, and service providers.
• Office Organization – Keep files and shared documents organized and accessible.
• Daily Communications – Answer basic phone calls, emails, and text messages.

Qualifications & Skills

• Proven experience in an administrative, office management, or operations role.
• Exceptional organizational skills with a strong attention to detail.
• Proficient in spreadsheets (Excel/Google Sheets), email platforms, and document management tools.
• Strong written and verbal communication skills.
• Confident negotiator over the phone and via email.
• Able to prioritize tasks and work independently with minimal supervision.
• Experience with inventory or supply chain coordination is an asset.

What We Offer:

• Competitive compensation.
• Steady, long-term position with a reputable company.
• Supportive, respectful work environment.
• Flexible arrangements, including the option for remote work.

How to Apply:

Please send your resume and a short cover letter outlining your relevant experience.