Accounts Payable Representative - Whitby, ON

Job Description

The Accounts Payable Representative (AP) involves providing financial, administrative, and clerical support to the Finance & Accounting Department. The position is responsible for processing accounts payable payments and related purchase functions.

How Makita Supports Our Team Members

• Competitive salary and incentive program.


• Company paid benefits (medical/dental/vision/employee assistance plan).


• RSP Plan.


• Work life balance with paid/unpaid leave, including paid vacation, family related leave & personal days.


• Opportunities for career growth and an Education Reimbursement Program.

What will you work on?

• Assess vendor invoices for accuracy and completeness.


• Review and process expense reports.


• Process invoices and cheque requisitions for payment, ensuring GL coding is appropriate, due date is valid and applicable approvals are in place.


• Data entry in BPCS to input invoices/cheque requisitions.


• Complete weekly cheque runs, organizing cheques and supporting documentation for manager to review.


• Check spreadsheets for accuracy.


• Maintain digital and physical financial records.


• Participate to provide supporting documentation and feedback when needed for internal and external audits.


• Reply to inquiries via phone and email from vendors and staff on the status of payments.


• Liaise with manager for release of payments and reviewing cheque runs.


• Perform other job-related duties/projects as assigned.

To Be Successful You Will Have

• Diploma in Accounting, Finance, Business Administration or related field with a minimum of two (2) years of related experience.


• Equivalent education and experience in a similar role.

What You Bring To The Team

• Superior computer skills: MS-Office, AS400, data entry.


• Strong organization skills with ability to plan workload and multitask in order to meet tight deadlines and produce results.


• Communication: express information (oral and written) with consistency, clarity and professionalism. Fluent in English (bilingual in French would be an asset).


• Mathematical: high working knowledge and ability to accurately perform mathematical tasks.


• Analytical: identify a problem or issue, gather information, develop a solution.


• Critical thinking: analyze and evaluate facts to form a judgement.


• Interpersonal: relate well with people, effective/active listener, collaborate and work well with others.

Salary

• $43,000.00 - $47,000.00 per year

Interested in joining our team?

Please submit your cover letter and resume to careers@makita.ca, with the subject line AP Representative.

We thank all those who apply for employment opportunities with Makita, however only those selected for an interview will be contacted.

Makita Canada Inc. is an equal opportunity employer, and we value diversity in our workplace. We are committed to providing inclusive, barrier-free recruitment and selection processes in accordance with the Human Rights Code and Accessibility Legislation. Accommodations will be provided to individuals, upon request. If selected to participate in the recruitment process and you require accommodations, please advise Human Resources (careers@makita.ca).

Makita is committed to a human-centric hiring process. Please note that no AI tools are used to screen or assess applications for this position — every application is personally reviewed by a member of our team.