Accounts Payable Administrator (Contract)

Job Description

Job Description

Job Description

RSL’S story:

Refrigerative Supply Limited is a family business owned by Alison Hamilton and Linda Gibbs. The business was founded by Peter Gibbs' and Alison Hamilton's parents, Jack and Elizabeth Gibbs. In 1949 they acquired the four-year-old Vancouver branch of an American-based company. From this modest beginning, the Company now has a Head Office in Burnaby and nineteen other branches. We are committed to remaining a family business and are proud to have the third generation working in the business. The company's mantra is to ‘inspire excellence and trust’ by providing creative solutions and unrivalled experiences, in-store and online, that make RSL the choice for customers, suppliers, and employees at every location. For more information, please visit: www.rsl.ca

RSL Mission

Our purpose is to provide the highest quality HVAC and Refrigeration experience in Canada.

RSL Vision

To be the environment that inspires excellence and trust within our community.

RSL Values

Gracious, Collaborative, Courageous, Innovative, Community Focused and Exceptional Experience

Great Place to Work
At RSL, we pride ourselves on fostering a dynamic and inclusive workplace culture. Our commitment to excellence and employee satisfaction has been recognized with the prestigious “Great Place to Work” certification for four consecutive years. This accolade reflects our dedication to creating an environment where every team member feels valued, supported, and empowered to achieve their best.

The Opportunity:

Scope of the position

As an Accounts Payable Administrator, you will provide day to day support to the Accounts Payable function, ensuring emphasis on quality customer service through the use of clear effective and timely communication with vendors, branches and the supply chain team. This is a one-year contract position with the potential for extension.

Duties and Responsibilities

• Acts as the primary point of escalation to resolve AP and vendor issues and any invoice discrepancies.
• Responsible for following up and resolving discrepancies in a timely and effective manner.
• Establishes and maintains relationships with new and existing vendors, and responds to inquiries.
• Processes and codes invoices and expenses in CAD & USD currency; processes cheque requests in a timely manner.
• Prepare weekly cheque runs, EFT/ACH payments.
• Match invoices to appropriate documents.
• Ensure proper approval in accordance with company delegation of authority.
• Input invoice information into the AP system (Update invoice purchase cost and clear receiving).
• Monitor accounts to ensure payments are up to date.
• Maintain vendor file.
• Supports the Accounting department with performing AP month-end and quarter-end processes; including the printing of month-end reports.
• Reconcile AP accounts against supplier statements.
• Perform a variety of accounting and administrative duties as required.
• Support the training of new hires.

Skills and Qualifications

• At least 2 years of accounts payable and general accounting experience in a complex, high volume AP environment.
• Post-secondary education in accounting or business administration would be an asset. Knowledge of accounts payable and general accounting procedures is necessary.
• Proficient in Microsoft Word, Outlook, and in Excel (Pivot Table & VLOOKUP highly desirable.)
• Proficient in data entry and data management with the ability to meet deadlines.
• Effective organizational skills, attention to detail, accuracy and time management skills.
• Fluent in English with effective communication skills both written and oral.
• Ability to use critical thinking
• Above-average problem-solving skills resulting in sound business solutions.
• Customer service skills
• P21 experience is an asset.
• Results-oriented.
• Professional business acumen.
• Demonstrated integrity and ethical standards.

What we offer:

The target wage range for this position is $50,000 to 60,000 CAD per annum . The pay range for this position is a general guideline only. The salary will depend on internal pay equity and the candidate's relevant skills, experience, qualifications, and job market data.

Refrigerative Supply Limited is an equal-opportunity employer. We prohibit discrimination based on age, color, disability, national origin, race, religion, sex, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial, and local laws. We are also committed to creating and maintaining an inclusive and accessible workplace. We would like to thank all applicants for their interest; however, only those selected will be contacted.